Changelog

2.1.0 — 9 October 2026

Choose what happens when an automation step fails, plus fixes for fields, permissions and the value picker.

New

• Steps that call another system, and Assign, have a When it fails setting: Stop and mark the run as failed, Stop, with the run completed or Carry on with the next step. See Steps.
• Stop can end a run as Failed, with an optional reason that shows in Runs and in the failure email.
• Skip to next item leaves the current item of a For each and carries on with the next one.

Improved

• The value picker offers the results of Find a row or entry, Find records, Send to webhook, Send Slack message and app steps. See Inserting values.
• The failure email names the step that failed, not the last step that ran.
• Country answers show the country name rather than a code, and Country team fields can be edited in the entries table.
• API keys show when they were last used, and the API keys page shows the account ID that requests need. See API keys.
• The date formatter in templates also formats dates stored as text.

Fixed

• Phone numbers no longer lose their first digits to the calling code, and reopen with the right country.
• Read only is respected by every field type, and hidden fields no longer carry validation rules.
• Yes or no fields work with required and must-be-on rules.
• Settings changed quickly one after another in the builder no longer overwrite each other.
• Saving or resetting the theme keeps the form’s other settings.
• Conditions compare dates, dates and times, and times in the right order.
• Discarding the form’s draft also discards its team fields draft.
• Only account admins can delete projects, rename the account or change the plan, and the last admin can no longer be made a member.

2.0.0 — 3 October 2026

Automations are rebuilt around steps you read from top to bottom, and forms can now have a process: stages, owners, due dates, approvals and a status page for respondents.

New

• Automations read as a list: When, an optional Only run if, then steps. Branch with If and Switch, repeat with For each, and end early with Stop. See Automations.
• Where a trigger sits decides how its automation runs: while someone fills in the form, after something happens to an entry, on a schedule or from another system. Slow steps carry on in the background so nobody waits for them.
• Wait pauses a run for a set time, until a date answer or until a day and time, and carries on even days later.
• Time-based triggers: Every day / week, Before or after a date answer, No change for a while and In a stage too long. See Triggers.
• New steps: Find a row or entry, Find records, Send to webhook and Send Slack message. Webhook addresses and tokens can be kept as project Secrets.
• Start from a template such as Approve requests over an amount, Remind before a date or Weekly digest.
• Test runs an automation against an entry without sending or saving anything, and shows what each step would have done. See Runs and testing.
• Each automation has a Runs tab, runs are drawn on the flow, and Run again repeats a run for its entry. Admins can be emailed when a run fails.
• The Process tab in the builder sets out the stages a form’s entries move through, with actions such as Approve that your team uses to move them on. See Stages.
• Stages can have an owner, a group whose members take turns, and a due time. Overdue entries are marked and counted. See Owners and due dates.
• Approval stages email approvers a link to approve or reject, so they don’t need a FormWork account. See Approvals.
• Automations can react to Stage changes and Approval is decided, and use the Move to stage, Assign, Request approval and Remind approvers steps.
• My work lists every entry waiting for you across all your forms. See My work.
• Respondents can follow their request on a read-only status page, with a label you choose for each stage. See Respondent status.
• The Team member field type, with an Assigned to me filter. See Team fields.
• The entries table has stage pills and the Assigned to me, Unassigned, Overdue and Waiting for my approval quick filters. See Views and filters.
• Each account has a timezone, used for schedules, waits and due times. See Accounts and projects.

Improved

• Workflows are now called automations, and metafields are now called team fields.
• Team fields can be edited straight in the entries table, or set on many selected entries at once.
• Existing entries move onto newly published team fields, and the publish review shows which entries a change converts.
• Conditions in automations can check whether an answer changed, changed to or changed from a value. Each automation runs once per save.
• Automations always run from the form’s latest published version.
• Steps that are missing a setting show Needs setup, and the form can’t be published until they are set up.
• The publish review asks what to do with runs that are waiting.
• The History tab shows stage moves, approvals and automation runs alongside answer changes. See Revisions and history.

1.9.0 — 5 September 2026

A refreshed look across FormWork, email notifications without an automation, and spam protection for forms.

New

• Email your team and Email the person who filled it in send emails on every submission, set up on the form’s Notifications page. See Notifications.
• Let people save and continue later gives respondents a link back to their answers. See Form settings.
• Security check (CAPTCHA) keeps automated spam out of your forms. Login and sign-up are protected the same way.
• Repeating fields can have a minimum and maximum number of items.
• The share page has a QR code for the live form, with Download PNG. See Share and embed.
• The success message can be an HTML template with inserted answers.
• The entry page has Previous entry and Next entry, and a menu with Copy entry ID. See The entry page.

Improved

• A new design across the app, with sentence-case labels, British date formats and confirmations in place of browser pop-ups.
• The builder shows fields on the canvas as respondents will see them. Press / to add a field, duplicate or delete fields from the canvas, and drag options into order.
• Review changes shows every draft change, including team fields, in plain language before you publish them together. See Drafts and publishing.
• Long dropdowns can be searched as you type.
• The New form dialog offers starting points as well as a blank form.
• Form settings are grouped by what you are trying to do, and appearance starts from presets and your brand colour. See Appearance.

Fixed

• A failed submit on a multi-page form opens the page with the first error.
• Hidden and read-only fields are never required.
• Calculated fields stay empty until the values they use are filled in.

1.8.0 — 7 August 2026

Better account and sign-in tools, faster ways to find and export entries, and example projects to start from.

New

• Reset a forgotten password from the login page with Forgot your password?.
• Invite people who don’t have a FormWork login yet. See Team members and roles.
• Log out other devices on your profile.
• Sign up from an example on the FormWork website to start with a copy of that project. See Accounts and projects.
• Search entries finds entries by their answers.
• Views can be shared with the team, and each person can choose their own default view. See Views and filters.
• A Feedback button to send questions and problems to the FormWork team.

Improved

• Sort entries by up to three columns, resize columns, and save both with the view.
• Choose which columns to export, and match CSV columns to fields before importing. Imports can update existing entries by a key column. See Import and export.
• Drafts save even when a setting isn’t finished. Problems are checked when you publish.
• Passwords need 10 characters instead of a symbol, and sign-up shows how strong yours is.
• The form scrolls to the top when respondents move to the next or previous page.
• The JavaScript API on embedded forms has events for when the form is ready, saved and submitted, and methods to read and set answers. See Embedding and the JavaScript API.
• Saving answers is faster on large forms.

Fixed

• The Page is reached trigger starts automations again.
• Values that can’t be found are treated as empty instead of causing errors.

1.7.0 — 13 July 2026

New plans with usage limits, and a much more capable data table editor.

New

• New plans with usage meters, and subscribing through Stripe Checkout. See Plans and billing.
• Search the rows of a data table, choose rows per page and sort by a column. See Data tables.
• Choice, currency, URL and link columns in data tables.
• Create a data table’s columns from the CSV file you import.
• Delete data tables that no form uses.

Improved

• Reorder data table columns, mark them as required, and change a column’s type after seeing which values convert.
• Data table cells are formatted for reading, with row counts and aligned numbers.
• Add rows from the end of the grid, and find import and export in the table’s actions menu.

Fixed

• Cell save failures show a retry, and Escape undoes an edit.
• Numbers such as 1,299 are read correctly, and number cells can be cleared.

1.6.0 — 13 June 2026

API connectors from OpenAPI files, and more column types for data tables.

New

• Create an API connector from an OpenAPI file with Import OpenAPI. See API connectors.
• Try an API connector action from its Test tab before using it in an automation.
• Yes or no, time, date and time, and email columns in data tables.

Improved

• Adding, renaming and reordering pages in the builder is simpler.
• The Add field button is always shown, even when a page already has fields.
• The option editor keeps focus after you add an option, so you can type the next one.

1.5.0 — 8 May 2026

Delete forms and entries, check a form before publishing, and see exactly what each automation step did.

New

• Delete forms and entries. See Form settings and Entries.
• Show first item starts a repeating field with one empty item. See Pages, groups and repeaters.
• Drag fields onto other pages.
• The builder lists problems in the form and its automations, with links to each one, before you publish.
• Run details show each step’s inputs and results. See Runs and testing.

Improved

• Appearance changes save as you make them, and Reset to default goes back to the standard theme. See Appearance.
• A more neutral default theme for forms.
• The template editor is more reliable for long and complex templates.
• Conditions can check fields inside repeating groups. See Conditional logic.

Fixed

• Answers typed quickly are saved in order, and validation messages no longer flash while answers save.
• Next checks the current page for errors before moving on.
• Sliders always have a value, and number fields respect their decimal places setting.
• Edit form opens the editable draft.

1.4.0 — 13 April 2026

Reusable templates for emails and PDFs, API connectors, and plans and billing.

New

• Templates for email messages, PDF documents and layouts, reused across automations. See Templates.
• API connectors call another system’s API from an automation, with the request built from mapped values. They replace the old API request step. See API connectors.
• Heading, Paragraph, Button and HTML fields can show earlier answers using a template. See Template syntax.
• Default values can use inserted values and templates. See Calculated values and defaults.
• Plans and billing, with the Stripe customer portal behind Manage billing. See Plans and billing.

Improved

• REST API parameters are consistently in snake case, and listing endpoints no longer require filters. See REST API.
• Numbers show without added decimal zeros.

Fixed

• The form scrolls to the top after it is submitted.

1.3.0 — 6 March 2026

Send emails and create PDFs from automations, and a new multiple choice field.

New

• The Send email step sends emails from automations, with FormWork’s email layout or none. See Steps.
• Generate PDF creates a PDF from the entry that a later email can attach.
• The Multiple choice field type. See Field types.
• Embedded forms load their appearance automatically, so theme changes show on your site without new embed code. See Theming with CSS.

Improved

• In the add field dialog, press Enter to add the field, or Ctrl+Enter (Cmd+Enter on a Mac) to add it and start another.
• Time fields can include or leave out seconds.
• Adding a step to an automation is quicker.

Fixed

• Hidden fields stay hidden, and conditional logic takes hidden fields into account.
• Default values show correctly when an entry starts.
• Long lists in the value picker scroll.

1.2.0 — 9 February 2026

Extensions arrive, starting with Stripe payments.

New

• The Extensions page, for connecting FormWork to other services. See Extensions.
• Take payments in a form with Stripe. See Stripe.
• Use extension actions as automation steps, with settings that follow each action.
• The Team button is clicked trigger starts automations from a button in an entry’s team fields.

Improved

• Rename an automation from its title in the editor.
• The automations list shows more about each automation.

Fixed

• Condition steps in automations check their rules correctly again.

1.1.0 — 9 January 2026

Page logic, smarter operators and smoother file uploads.

New

• Page logic shows or hides a whole page. See Conditional logic.
• Conditions only offer the operators that suit the field you pick. See Operators.
• Fields can refer to other answers in the same repeating item.

Improved

• Parts of a Name or Address field can be edited and reordered.
• Dragging fields into and out of groups is more reliable.
• Files can be uploaded before an entry has been saved, and show their size and a download link. See Files and uploads.
• Validation messages appear once someone leaves a field or moves on, not while they type.

Fixed

• Update entry or row only changes the entry it is pointed at.
• Buttons on a new form save the entry before running their automations.
• Previews and team fields use the right draft version.
• Forms embedded on other websites load without cross-origin errors.

1.0.0 — 8 December 2025

FormWork 1.0: build forms, collect entries, keep internal data alongside them and automate what happens next.

New

• A form builder with pages, groups and repeating fields, arranged by drag and drop. See Pages, groups and repeaters.
• Field types for text, numbers, choices, dates and times, phone numbers, countries, addresses with lookup, ratings, sliders, signatures, file uploads, images and video. See Field types.
• Conditional logic to show or hide fields, validation rules, default values and Excel-style calculations. See Conditional logic and Validation.
• Drafts and publishing, with one draft and one live version of each form. See Drafts and publishing.
• Share a link to the form or embed it on your website. See Share and embed.
• An appearance editor with colours, Google Fonts, corner radius and dark mode. See Appearance.
• An entries table with views and filters, and an entry page with the answers and their history. See Entries.
• Team fields: internal fields on every entry that respondents never see. See Team fields.
• CSV import and export for entries, with progress shown while large files run. See Import and export.
• Automations with triggers such as Form is submitted, Answer changes and Button is clicked, and steps that calculate values, check conditions, repeat for each item, change entries and rows, and send requests to other systems. See Automations.
• Each entry shows the automation runs it started and what each step did.
• Data tables for reference data such as products or prices, with typed columns, views and CSV import. See Data tables.
• Dropdown and choice options from a data table, another form or an earlier answer. See Options from a data table.
• A value picker for inserting answers, team fields and data table values into calculations, logic and automations. See Inserting values.
• Accounts, projects and team members, with an account switcher for people in more than one team. See Accounts and projects.
• A REST API with API keys. See REST API and API keys.
• The builder, entries and automations work on phones as well as desktops.